Anonymize PDF documents

Many companies work with personal data in various documents, such as PDFs and text files, on a daily basis. Anonymizing this data is essential to comply with the rules of the General Data Protection Regulation (GDPR). However, this process can be complicated without the right tools. That is why EntrD offers, among other things, the Digital Masking Pen from FileFactory, an efficient and user-friendly solution to quickly and easily anonymize a PDF and anonymize documents.

When and for whom is document anonymization necessary?

• The health care
  Patient records are full of personal information that must be protected.
• Law firms
  Law firms often work with confidential financial and personal information that must be carefully anonymized.
• Housing associations
  Housing associations store many ID cards and other personal documents that contain personal data, such as BSN numbers.

Anonymizing PDF documents is crucial for organizations that process sensitive information on a daily basis. Think of the sectors mentioned above, but there are many more. The Digital Masking Pen from the Filefactory helps all these companies to securely anonymize PDFs and documents, so that they comply with the GDPR.

Which data should be anonymized in documents?

When anonymizing PDFs and other documents, companies must remove all sensitive information to comply with the GDPR. Timely and careful anonymization of PDF documents prevents this data from falling into the wrong hands in the event of a data leak, and it protects the privacy of individuals. Data to be anonymized includes, for example:

• Names
• Addresses
• BSN numbers
• Dates of birth
• Medical information
• Financial data

Do you have specific documents which you want to anonymize and are you in doubt if our software can help? Please ask your question to one of our consultants and we will help you with it.

EntrD’s success stories

EntrD has already helped several organizations anonymize documents and PDFs. For example, the Municipality of Amsterdam has had more than 8 million documents anonymized using FileFactory.

In addition, various housing corporations have had old passports and ID cards cleaned , where sensitive information such as BSN numbers had not yet been removed. In the retail sector, data in documents and files is also cleaned in a secure manner. Thanks to our solution, these organizations were able to safely delete personal data and thus comply with the GDPR.