Sustainability benefits of automated document processing – a paperless office


Emma Venema

Onderwerp Blog
Gepubliceerd op

July 1, 2024

Sustainability and environmental awareness are increasingly central, with reducing paper use a crucial step toward a greener future. One key technology that helps with this is automated document processing. But how exactly does this technology contribute to sustainability goals and environmental awareness? In doing so, we explore the many benefits of a paperless office through automated document processing.

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What is automatic document processing?

Automatic document processing (ADV) refers to the use of technology to digitally manage, process and archive documents. This includes scanning physical documents, using optical character recognition (OCR) to extract text, implementing electronic signatures and storing documents in the cloud. By using these techniques, companies can significantly reduce or even eliminate the need for physical paper documents.

Environmental awareness and sustainability

Reduction of paper consumption

The most obvious benefit of ADV is the drastic reduction in paper use. Less paper means fewer trees to cut down, which directly contributes to the protection of our forests and the biodiversity that lives there. It also reduces the energy and water required for paper production.

Decrease in waste generation

Paper waste makes up a large portion of industrial waste. Processing and storing documents digitally significantly reduces paper waste. This means less waste to be processed or sent to landfills, which in turn reduces environmental impact.

Lower CO2 emissions

The production, transportation and disposal of paper all contribute to greenhouse gas emissions. By switching to a paperless system, a company can significantly reduce its carbon footprint. Moreover, digital document storage requires much less physical space, which can indirectly contribute to more efficient use of office space and energy consumption.

Efficiency and cost savings

In addition to environmental benefits, ADV also offers efficiency and cost savings benefits.

Faster access and better organization

Digital documents can be easily stored, searched and shared. This saves time that would otherwise be lost searching paper archives. In addition, employees can access documents from anywhere, which increases flexibility and productivity.

Cost reduction

Eliminating paper, ink and storage space for physical documents leads to significant cost savings. In addition, the implementation of ADV can reduce the need for administrative staff because many of the repetitive tasks are taken over by technology.

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Security and data protection

Better data security

Digital documents can be protected with encryption, passwords and access controls, increasing the security of sensitive information. This is more difficult to achieve with physical documents, which can be lost or damaged.

Data recovery and continuity

In the event of a disaster or accident, such as fire or flood, digital documents are much easier to recover than paper documents. By making regular backups and storing data in the cloud, companies can ensure continuity of operations.

The transition to automated document processing and a paperless office offers numerous sustainability benefits. It reduces paper consumption, waste production and CO2 emissions while increasing efficiency and lowering costs. By embracing this technology, companies can significantly contribute to environmental awareness and sustainability goals, and take a step toward a greener future.