Privacy protection of sensitive information: awareness is key
Privacy protection is a crucial issue for companies in all sectors. Organizations process large amounts of privacy-sensitive information every day, such as personal data, medical data and legal documents. The responsibility to securely manage, delete or anonymize this data is great, especially in a time where data breaches and stricter regulations, such as the GDPR, are increasing. Awareness of what information needs to be protected and how this can be done efficiently is essential.
Sensitive information in various sectors
Companies and institutions process various types of privacy-sensitive data. In many cases, this data must be stored, cleaned or irreversibly deleted in a responsible manner. Below is an overview of various sectors and the documents that deserve extra attention:
- Healthcare institutions and hospitals :
Patient records, medical reports, insurance data and specialist treatment plans contain privacy-sensitive information that must be strictly secured and periodically cleaned. - Law firms and legal service providers :
Legal documents, client files, confidential contracts and evidence contain personal data and sensitive business information that must be properly managed. - Employment agencies and HR service providers:
When onboarding new employees, IDs, salary data and contracts are processed. Data from former employees must eventually be cleaned or anonymized. - Financial institutions and banks :
Credit reports, loan agreements and payment details contain a lot of personal data that falls under privacy legislation. - Housing associations and real estate companies :
Rental contracts, tenant income statements, complaint registrations and payment arrears contain sensitive data. Cleaning up old files prevents personal data from being stored unnecessarily long. - Educational institutions:
Student files, exam data and reports contain personal data that must be periodically assessed and cleaned.
The Importance of Data Masking
For organizations that process privacy-sensitive information, it is crucial to securely remove or mask personal data. This prevents major consequences in the event of unauthorized access to data and minimizes the risk of data leaks.
The FileFactory can help with this by applying the Digital Masking Pen by automatically and manually selecting, masking or removing data. This saves time and costs and ensures more efficient compliance with laws and regulations.
How FileFactory helps with privacy protection
EntrD’s FileFactory offers a solution for companies that want to clean and manage documents securely. This tool automates the process of data masking and anonymization , allowing organizations to work more efficiently without the error-prone nature of manual editing. Among other things, FileFactory helps to automatically mask sensitive personal data from large amounts of documents.
Privacy-sensitive information must be well protected within every organization and, where necessary, cleaned up in a timely manner. Whether it concerns patient files in healthcare, rental contracts at housing corporations, or legal documents at law firms, it is essential to minimize privacy risks. FileFactory helps companies, among other things, with the digital masking pen to automate this process and make it more efficient.
Success Story: The Alliance and FileFactory
FileFactory has already cleaned up millions of documents at hundreds of companies. A good example is housing corporation De Alliantie.
Compliance with new laws and regulations – and the GDPR in particular – was the main reason for De Alliantie to clean up documents. “These documents contain special personal data that we are not allowed to store,” according to a spokesperson for De Alliantie. “In addition, this data poses a security risk that we as an organization do not want to run.”
Because millions of documents were involved, automatic cleaning was necessary. “The volume was too large to resolve manually, so we defined in advance which data we wanted to delete and what absolutely had to be retained for our operations.”
Is privacy protection also essential to you?
Want to learn more about how your organization can clean up data safely and efficiently? Contact EntrD and discover how our solutions can help protect privacy, we can show you in a demo what FileFactory can do for you.
Benefits of the FileFactory
- GDPR Compliance
By effectively anonymizing sensitive data, FileFactory minimizes the risk of privacy violations and prevents high fines and legal complications. - Customer trust
Customers value companies that handle their personal data with care, and by being transparent about your use of anonymized copies of IDs and passports, your company builds trust with customers, which can lead to improved customer relationships and loyalty. - Efficiency and cost savings
Manually anonymizing data can be time-consuming and error-prone, but FileFactory automates this process, making it faster and more efficient. This reduces the workload on employees and lowers operational costs. - Protection against data breaches and identity theft
By anonymizing sensitive information, you reduce the risk of this data falling into the wrong hands, which contributes to better security of your company data.
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