The use of Natural Language Processing (NLP) in document management


Emma Venema

Onderwerp Blog
Gepubliceerd op

April 30, 2024

Managing and analyzing growing digital information is increasingly challenging in a world of documents. Fortunately, Natural Language Processing (NLP) provides a powerful solution for understanding natural language and identifying relevant information in documents. Let’s dive into the fascinating world of NLP and discover how this technology is used in document management.

Wat is Natural Language Processing (NLP)?

Natural Language Processing (NLP) is a branch of artificial intelligence that focuses on understanding and processing natural language as humans do. Using NLP algorithms, computers can analyze, interpret and generate human language. This allows them to communicate with people in their own language and extract information from written text.

How is NLP used in document management?

Benefits of NLP in document management

Efficiency: NLP automates the process of text extraction, information classification and entity recognition, saving organizations time and resources.

Accuracy: These algorithms are capable of processing large amounts of text quickly and accurately, resulting in consistent and reliable results.

Accessibility: Using NLP technology, organizations can make information easy to find and accessible to employees, customers and other stakeholders.

Generating insights: By analyzing textual data, organizations can gain valuable insights that can be used for decision-making, strategic planning and process improvement.

Natural Language Processing plays a crucial role in modern document management, enabling organizations to understand, analyze and leverage large amounts of textual information. This technology helps organizations manage documents efficiently, identify relevant information and generate valuable insights. Clearly, this has become an indispensable tool for organizations striving for effective information management and decision-making.

Also read: Trends in document management

How FileFactory can support with document cleanup

FileFactory safely identifies, extracts and deletes sensitive information from documents with built-in data filtering and deletion features. Using advanced algorithms, FileFactory can automatically detect and delete personally identifiable information (PII), financial data, medical information and other confidential data. FileFactory helps organizations comply with the GDPR and other data protection laws while ensuring user privacy. Organizations can confidently manage their documents with FileFactory, knowing that it securely handles and protects sensitive information.

Below you can download the FileFactory brochure and request the demo to learn more!